Sponsors & Exhibitors Manual

Thank you for participating in this year’s conference. Please review the following information to assist with your preparation.

Exhibition Supply Company – Moreton Hire

• Natalie Blauberg
• 07 3010 4357
• natalie.blauberg@moreton.net.au

Contact the exhibition supply company for:

• Exhibition booth and furniture
• Fascia signage
• Lighting & power
• Ordering additional items for your stand such as signage, printed panels, audio visual, plants, and furniture
• Custom stands

Please use the buttons to download and complete the relevant booth form. All exhibitors must complete a Moreton Hire order form by July 21 2026.

Order Forms

Exhibition Schedule

When Arriving at the Venue

Bring a high-vis vest as the venue requires one to be worn during bump-in. Head straight to your stand and conference staff will deliver your name badges and an exhibitor pack to your stand during bump in.

Build, Set-Up and Pack Down Times

• Custom Stand Build
  Sunday 30 August, 06:00 – 17:00
• Exhibitor Set-up Access
  Monday 31 August, 08:00
• Exhibitor Set-up Completed By
  (including the removal of packing materials)
  Monday 31 August, 16:00
• Exhibitor Pack Down Start
  Thursday 3 September, 14:00
• Exhibitor Pack Down Completed By
  Thursday 3 September, 16:30

Exhibition Opening Hours

• Monday, 31 August 2026 – 17:00 – 19:00
• Tuesday, 1 September 2026 – 08:00 – 17:00
• Wednesday, 2 September 2026 – 08:00 – 13:00
• Thursday, 3 September 2026 – 08:00 – 14:00

Times are subject to change. Check the program for updates.

Exhibition Package

The standard exhibition package includes:

• A white panel shell scheme booth
• Fascia sign with your company name
• 1 x trestle table
• 1 x black tablecloth for the trestle table
• 2 x chairs
• 1x 4 amp power outlet
• Two registrations
• A 50-word profile in the conference app
• 1 x PDF for download in the conference app
• Lead management software for use during the conference
• An opt-in delegate list including first name, last name, organisation, state, and email address

Exhibition Booth

Freight, Deliveries & Collections

Exhibitors and sponsors are responsible for all freight arrangements to and from the conference venue.

Deliveries

Late and missing deliveries are the main problem for sponsors and exhibitors when arriving onsite for a conference.

• Deliveries will only be accepted from 08:00, Thursday, 27 August
• Use the delivery label provided by the venue (Above)
• Confirm directly with your courier that the delivery has been made before you arrive
• Have your courier contact details, consignment number, and delivery date with you when you arrive onsite.
• Please note: NCCC does not have a forklift or trolley for hire. It is recommended to bring your own trolley with you for moving goods.
• Deliveries larger than 10Kg can only be delivered on the day of bump-in.

Onsite Storage

• Exhibitors cannot leave boxes and packing materials in the exhibition area during the conference
• There is no onsite storage, so please make alternative arrangements for any excess items and materials

Collections

Your staff need to ensure all steps are completed before leaving the exhibition.

• All goods must be collected by Friday, 04 September.
• Pack and label all materials
• Add your courier’s consignment note and/or number as required
• If using a courier, it is advised to book a pick-up time before the bump-out time concludes.
• Arrange for your courier to collect the items from the loading dock
• NCCC staff cannot sign any dangerous goods declaration forms.
• Any goods left at NCCC will be disposed of after seven (7) days.

Forklift Services

Forklift services are not available through the venue. Forklift hire will need to be organised separately if needed. NCCC will need to be contacted prior to confirming a forklift on-site.

Freight Forwarders

Please note that no freight logistics company has been appointed for this event. We recommend using your own freight handler or suggest contacting one of the following providers:

• Australia Post 13 POST (13 7678): auspost.com.au
• Toll Group 1300 865 547: www.tollgroup.com
• TNT (FedEx) 13 11 50: www.tnt.com
• StarTrack 13 2345: startrack.com.au
• Fastway Couriers: www.fastway.com.au

Registrations

A registration is required to access the exhibition area. Register via the link provided in your confirmation email.

• Sponsors: Refer to the prospectus for the number of registrations included in your package
• Standard Exhibition: Two full registrations per booth
• Additional registrations:
  • Full Registration: $750
  • Additional Welcome Function Tickets: $90.00
  • Additional Conference Dinner Ticket: $180.00

Lead Management

The conference app provides an integrated lead capture feature, allowing exhibitors to scan attendee badges and collect contact details seamlessly. For detailed instructions, refer to the Lead Management page.

App Game

The app game is designed to encourage delegates to visit and engage with exhibitors. All sponsors and exhibitors will be issued a unique QR code for the game. Delegates must scan each code using the conference app to participate.

You may choose to display your code prominently to reduce interruptions or keep it hidden to encourage direct interaction. To be eligible for the draw, delegates must scan all sponsor and exhibitor QR codes. The winner will be announced during the closing session.

Car Parking

A car park is located onsite at the NCCC.

Marketing and Advertising

Refer to the prospectus to confirm the advertising and marketing benefits included with your package.

Logos

• High resolution PNG or JPG
• Due Date: On Booking
• Upload via the Exhibitor Portal

Organisation Profiles

• Sponsors – See the prospectus for your profile word limit
• Exhibitors – 50 words
• Due Date: On Booking
• Upload via the Exhibitor Portal

We recommend including a contact email address, web address and phone number in your profile so customers can get in touch.

Push Notifications

Short alerts sent via the conference app and online conference platform (eligible sponsors only).

Include a brief message highlighting your booth, special offers, prize draws, session times, or key info delegates shouldn’t miss. Aim for concise, action-oriented language.

• Heading text maximum 10 words
• Body text maximum 30 words
• Due Date: 2 weeks before the conference
• Email to mail@conferencedesign.com.au

Social Media Posts

Posts will be sent via Twitter, Facebook, and LinkedIn in the lead up to the conference (eligible sponsors only).

• To make the most of your included social media post, please supply a short caption (max 50 words), your preferred hashtags, and a high-quality image or graphic. Highlight your brand, offerings, or what delegates can look forward to at your booth or session.
• Email to mail@conferencedesign.com.au

Program Advertisements

Included for eligible sponsors and available for purchase.

The design and supply of print-ready artwork by the due date is the responsibility of the advertiser.

• Format: High-resolution, print-optimised PDF
• Colour: Full colour
• Size: A6 portrait
• Full page: 148mm (H) x 105mm (W)
• Half page: 74mm (H) x 105mm (W)
• Bleed: Add 3mm bleed on all sides
• Marks: Include trim marks in the supplied file
• Due Date: 30 days before the conference
• Email to mail@conferencedesign.com.au

eSatchel Inserts – PDF

Inserts will be linked to the eSatchel section of the conference app.

• Eligibility:
  • Sponsors – See your package for inclusions
  • Exhibitors – One PDF per exhibitor
• Additional inserts are available for purchase
• Format: High-resolution, full-colour PDF
• Orientation & Size: A4 portrait (210mm x 297mm)
• File Size: Maximum 500KB
• File Setup: No bleed or crop marks
• Delivery: PDFs will be uploaded as received
• Due Date: 30 days before the conference
• Upload via the Exhibitor Portal

eSatchel Inserts – Video

Included for eligible sponsors and available for purchase.

Videos will be linked to the eSatchel section of the conference app.

• Sponsors: See your package for inclusions
• Video Format: Vimeo or YouTube link
• Due Date: 30 days before the conference
• Upload via the Exhibitor Portal

Note: Please ensure your video is publicly viewable or set to unlisted so it can be accessed without restriction.

Satchel Inserts

Please note that satchels inserts will not be offered at the conference.

This approach is intended to reduce waste and promote sustainability, while also encouraging delegates to engage directly with exhibitors. Attendees are invited to visit display booths to collect any materials or promotional items they may need.