2026 Sponsors & Exhibitors Manual

Thank you for participating in this year’s conference. Please review the following information to assist with your preparation.
If you have questions or require assistance, please contact:

Venue

National Convention Centre Canberra
31 Constitution Ave, Canberra ACT 2601
The exhibition is in the ‘Exhibition Hall’

Key Contacts 

Venue – National Convention Centre Canberra

  • +61 2 6276 5200
  • nccc.exhibitor@ihg.com

Contact the venue for:

Exhibition Supply Company – Moreton Hire

Contact the exhibition supply company for: 

  • Exhibition booth and furniture 
  • Fascia signage 
  • Lighting & power 
  • Ordering additional items for your stand such as signage, printed panels, audio visual, plants, and furniture 
  • Custom stands

All exhibitors must complete a Moreton Hire order form by July 21 2026. Please use the buttons below to complete the relevant booth form.

Quick Links

Exhibitor Portal
Live Exhibition Floorplan
Exhibition Schedule
Deliveries
Delivery Label
NCCC Exhibition Manual
Pod Order Form
Networking Pod Order Form
Standard Booth Order Form

Exhibition Schedule

Build, Set-Up and Pack Down Times

Task  Date & Time 
Custom Stand Build  Sunday 30 August, 0900 – 1700
Exhibitor Set-up Access  Monday 31 August, 0900
Exhibitor Set-up Completed By (including the removal of packing materials)  Monday 31 August, 1600
Exhibitor Pack Down Start  Thursday 3 September, 1400
Exhibitor Pack Down Completed By  Thursday 3 September, 1630

Exhibition Open Hours 

Day  Open Time 
Monday 31 August 1700 – 1900 
Tuesday 01 September 0800 – 1700 
Wednesday 02 September 0800 – 1300
Thursday 03 September 0800 – 1400

*Times may change – check the program page for updates. 

When Arriving at the Venue 

Go straight to your stand and begin setting up. Conference staff will deliver your name badges and an exhibitor pack to your stand during bump in. 

Bring a high-vis vest as the venue requires one to be worn during bump-in if the stand build is still in progress. 

Exhibition Package 

The standard exhibition package includes: 

  • A white panel shell scheme booth 
  • Fascia sign with your company name 
  • 1 x trestle table 
  • 1 x black tablecloth for the trestle table 
  • 2 x chairs 
  • 1x 4 amp power outlet 
  • Two registrations 
  • A 50-word profile in the conference app 
  • 1 x PDF for download in the conference app 
  • Lead management software for use during the conference 
  • An opt-in delegate list including first name, last name, organisation, state, and email address 

Exhibition Booth

Exhibition Builder – Important Deadlines

  • Exhibitor Order Forms – Tuesday, 21 July 2026 
  • Fascia Sign & Signage Artwork – Tuesday, 28 July 2026 
  • Furniture Orders – Wednesday, 19 August 2026 

Registrations

Register your representatives 90 – 60 days before the conference. Accommodation bookings can be made when registering. A registration is required to access the exhibition area. 

Register via the link provided in your confirmation email. 

  • Sponsors: Refer to the prospectus for the number of registrations included in your package 
  • Standard Exhibition: Two full registrations per booth 
  • Additional registrations: 
    • Full Registration: $750 
    • Additional Welcome Function Tickets: $90.00
    • Additional Conference Dinner Ticket: $175.00 

Freight, Deliveries & Collections

Exhibitors and sponsors are responsible for all freight arrangements to and from the conference venue. 

Deliveries

Late and missing deliveries are the main problem for sponsors and exhibitors when arriving onsite for a conference. 

  • Deliveries will only be accepted from 08:00, Thursday, 27 August
  • Use the delivery label provided by the venue (Above)
  • Confirm directly with your courier that the delivery has been made before you arrive 
  • Have your courier contact details, consignment number, and delivery date with you when you arrive onsite.
  • Please note: NCCC does not have a forklift or trolley for hire. It is recommended to bring your own trolley with you for moving goods.
  • Deliveries larger than 10Kg can only be delivered on the day of bump-in.

Onsite Storage

  • Exhibitors cannot leave boxes and packing materials in the exhibition area during the conference 
  • There is no onsite storage, so please make alternative arrangements for any excess items and materials 

Collections 

Your staff need to ensure all steps are completed before leaving the exhibition. 

  • All goods must be collected by Friday, 04 September. 
  • Pack and label all materials 
  • Add your courier’s consignment note and/or number as required 
  • If using a courier, it is advised to book a pick-up time before the bump-out time concludes.
  • Arrange for your courier to collect the items from the loading dock 
  • NCCC staff cannot sign any dangerous goods declaration forms.
  • Any goods left at NCCC will be disposed of after seven (7) days.

Forklift Services

Forklift services are not available through the venue. Forklift hire will need to be organised separately if needed. NCCC will need to be contacted prior to confirming a forklift on-site.

Freight Forwarders

Please note that no freight logistics company has been appointed for this event. We recommend using your own freight handler or suggest contacting one of the following providers: 

Lead Management

The conference app provides an integrated lead capture feature, allowing exhibitors to scan attendee badges and collect contact details seamlessly. 

For detailed instructions, refer to the Lead Management web page. 

App Game & Prizes 

The app game is designed to encourage delegates to visit and engage with exhibitors. All sponsors and exhibitors will be issued a unique QR code for the game. Delegates must scan each code using the conference app to participate. 

You may choose to display your code prominently to reduce interruptions or keep it hidden to encourage direct interaction. To be eligible for the draw, delegates must scan all sponsor and exhibitor QR codes. The winner will be announced during the closing session. 

Car Parking

A car park is located at NCCC with a capacity of 480 car spaces. 

Marketing and Advertising

Refer to the prospectus to confirm the advertising and marketing benefits included with your package.

Conference Marketing Kit

Increase your visibility and promote your participation with the conference marketing kit. This kit includes banners, downloadable email signatures, social media assets, and more to help you reach your audience. 

Visit the Marketing Kit web page to explore available materials and download resources. 

Logos

  • High resolution PNG or JPG 
  • Due Date: On Booking 
  • Upload via the Exhibitor Portal 

Organisation Profiles

  • Sponsors – See the prospectus for your profile word limit 
  • Exhibitors – 50 words 
  • Due Date: On Booking 
  • Upload via the Exhibitor Portal 

We recommend including a contact email address, web address and phone number in your profile so customers can get in touch. 

Push Notifications

Short alerts sent via the conference app and online conference platform (eligible sponsors only). 

Include a brief message highlighting your booth, special offers, prize draws, session times, or key info delegates shouldn’t miss. Aim for concise, action-oriented language. 

  • Heading text maximum 10 words 
  • Body text maximum 30 words 
  • Due Date: 2 weeks before the conference 
  • Email to mail@conferencedesign.com.au  

Social Media Posts

Posts will be sent via Twitter, Facebook, and LinkedIn in the lead up to the conference (eligible sponsors only). 

  • To make the most of your included social media post, please supply a short caption (max 50 words), your preferred hashtags, and a high-quality image or graphic. Highlight your brand, offerings, or what delegates can look forward to at your booth or session. 
  • Email to mail@conferencedesign.com.au  

Program Advertisements

Included for eligible sponsors and available for purchase. 

The design and supply of print-ready artwork by the due date is the responsibility of the advertiser. 

  • Format: High-resolution, print-optimised PDF 
  • Colour: Full colour 
  • Size: A6 portrait 
  • Full page: 148mm (H) x 105mm (W) 
  • Half page: 74mm (H) x 105mm (W) 
  • Bleed: Add 3mm bleed on all sides 
  • Marks: Include trim marks in the supplied file 
  • Due Date: 30 days before the conference 
  • Email to mail@conferencedesign.com.au  

eSatchel Inserts – PDF 

Inserts will be linked to the eSatchel section of the conference app. 

  • Eligibility: 
    • Sponsors – See your package for inclusions 
    • Exhibitors – One PDF per exhibitor 
  • Additional inserts are available for purchase 
  •  Format: High-resolution, full-colour PDF 
  • Orientation & Size: A4 portrait (210mm x 297mm) 
  • File Size: Maximum 500KB 
  • File Setup: No bleed or crop marks 
  • Delivery: PDFs will be uploaded as received 
  • Due Date: 30 days before the conference 
  • Upload via the Exhibitor Portal 

eSatchel Inserts – Video 

Included for eligible sponsors and available for purchase.  

Videos will be linked to the eSatchel section of the conference app.  

  • Sponsors: See your package for inclusions 
  • Video Format: Vimeo or YouTube link 
  • Due Date: 30 days before the conference 
  • Upload via the Exhibitor Portal 

Note: Please ensure your video is publicly viewable or set to unlisted so it can be accessed without restriction. 

Satchel Inserts 

Please note that satchels inserts will not be offered at the conference. 

This approach is intended to reduce waste and promote sustainability, while also encouraging delegates to engage directly with exhibitors. Attendees are invited to visit display booths to collect any materials or promotional items they may need. 

Terms and Conditions

You can find the full sponsors and exhibitors Terms and Conditions on the sponsors and exhibitors opportunities page. 

This site uses cookies. Find out more about cookies and how you can refuse them.

I Accept